April 11, 2019 | 0 comments
HOW TO START FORMAL EMAIL
Here are some pointers on how to start formal email
Formal email writing
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Use the correct salutation.
Always start a formal email with the persons name if you know it and always Mr, Mrs, Dr or whatever title they may have, remember to follow a title with their last name. Also starting with Dear is also acceptable. If you don’t know the name of the person you are writing to always start with Dear Sir or Madam or to whom it may concern. Using words like Hi, Hello or even Hey are no no’s in a formal email.
2. Introduce yourself.
Tell the person you are writing to who you are and what you are asking about, in the first paragraph. You could start the email like this,
‘My name is Jonathan Evens’ I am contacting you to apply for an administrative position.
3. Prioritise the most important information.
It is important that the recipient knows very early in the email what you are asking or what you want. This will make the purpose of your email clear and a clear and straight to the point email will receive a clear response from the recipient, at least it should.
4. Use formal language at all times.
Formal emails are written to give a good impression and to show your professionalism, so always avoid the following:
Slang
Emoticons
Profanity
Jokes
And finally
5. Close the email correctly.
As with salutations as mentioned above, there are many ways you can close a formal email.
Always close with your full name and job title. Also close with any of the following:
Yours Sincerely
Yours Cordially
Respectfully
These are three that I use in my emails, but there are others you can use, it is a preference thing, so use the one you like most.
At English Study Online our teachers can help you in how to start formal email or how to write articles, reports, school essays etc. See how the ESO experienced qualified native speaking teachers can help you. To find out more click here. Or buy a trial lesson here.
